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ViDA
Compliance and Beyond: Your bridge to the digital future

At EDITEL, we provide comprehensive e-invoicing solutions to support your seamless transition to e-invoicing and e-reporting under the ViDA regulations. With decades of expertise in EDI, we simplify the complexities of digital VAT reporting across the EU, ensuring full compliance while streamlining your processes. Our solutions are designed to help you navigate this digital transformation effortlessly so you can focus on driving your business forward.

About ViDA Timeline Local solutions Peppol News FAQ

The ViDA package is a pivotal initiative for the European Union, introducing mandatory e-invoicing to simplify tax systems, reduce bureaucracy, enhance transparency, and increase compliance.

By harmonizing invoicing procedures, ViDA enables better control over international transactions, significantly reducing the risk of VAT fraud.

The introduction of e-reporting further revolutionizes the tax landscape by streamlining reporting processes. This ensures faster, more accurate access to data, ultimately boosting the efficiency of the EU tax system.

To stay ahead, companies must adapt to these changes by preparing their systems and processes to align with the upcoming regulations.

The three pillars of the ViDA package

1

Modernization of VAT Reporting: Standardization and Digital Invoicing

The first pillar of the ViDA package focuses on Digital Reporting and Record-Keeping (DRR), mandating the electronic submission of tax data. This modernization aims to enhance the efficiency of transaction monitoring, minimize errors and fraud, and strengthen control over tax compliance. By standardizing processes, it fosters a more transparent and unified tax system across the EU.

2

Enhancing VAT Regulations for the Digital Platform Economy

The second pillar addresses the taxation of services provided by digital platforms. Mandatory e-invoicing will improve the monitoring of international transactions, mitigate VAT fraud, and harmonize tax rules across the EU. These reforms simplify the tax system, increase transparency, and support effective oversight by tax administrations.
As part of this initiative, the DAC7 regulations, effective July 1, 2024, will require digital platforms to collect and report information about their sellers.

3

Streamlining VAT Registration and Compliance in the EU

The third pillar aims to simplify VAT registration by introducing a single VAT registration system. This eliminates the need for multiple EU VAT identification numbers and enhances the tools for declaring and paying output VAT on distance sales of goods. Updates to the OSS (One-Stop Shop) and IOSS (Import One-Stop Shop) systems, along with improved reverse charge mechanisms, will reduce the need for taxable persons to register in multiple member states, streamlining compliance processes.

Timetable for implementing the ViDA package

2024

Introduction of mandatory e-invoicing

The adoption of the ViDA package in 2024 requires businesses to adapt swiftly to mandatory e-invoicing. Just 20 days after the rules are published in the Official Journal of the EU, member states can mandate e-invoicing for domestic transactions without additional EU approval.

2026

Commerce package updates

From 2026, VAT rules for cross-border B2C sales of electronic goods and services will change. The €10,000 threshold allowing VAT to be charged in the country of establishment will apply only to goods shipped from the seller’s Member State. Cross-border reporting of natural gas, heating, and cooling energy supplies will also become available via the OSS (One Stop Shop) system.

2027

New VAT rules for digital platforms

Digital platforms facilitating short-term accommodation and passenger transport will be recognized as VAT suppliers. The definition of  “short-term accommodation” will change from 45 to 30 days, giving member states more flexibility to adapt local rules.

2027

Unified VAT registration

To simplify VAT registration across EU countries, the ViDA package will expand the OSS procedure. Changes include VAT obligations for non-established suppliers, a new OSS regime for cross-border transfers of own goods, and mandatory reverse charge for B2B supplies of goods and services.

2030

Digital reporting and e-invoicing overhaul

By 2030, businesses must comply with significant digital reporting and e-invoicing updates under the ViDA package. E-invoices will need to meet the European standard (EN16931), with the issuance deadline extended to 10 days post-transaction. Member States may also mandate holding an electronic invoice as a condition for VAT deduction.


The DDR (Digital Reporting Requirements) system will modernize tax processes, requiring businesses to digitally report intra-Community transactions, zero VAT sales, intra-EU acquisitions, and cross-border transactions. This system will replace VAT-EU summary reporting, providing real-time data within 10 days of invoice issuance to combat tax fraud.

2035

Harmonized reporting across the EU

By 2035, Member States with national digital reporting systems must align with the DDR system. This step towards harmonized tax rules will facilitate business operations within the EU’s single market.

The ViDA package introduces mandatory e-invoicing, simplifying tax processes, enhancing transparency, and significantly reducing VAT fraud. Additionally, e-reporting will streamline tax report submissions, modernizing compliance for businesses across the EU.

Different countries maintain unique B2B e-invoicing requirements. Our solutions are tailored to ensure full compliance with each country’s regulations, seamlessly integrating with local systems and supporting formats such as KSeF in Poland and XRechnung in Germany.

Transitioning to e-invoicing can be complex, with varying standards and transition timelines across countries. Our expertise ensures a smooth adaptation, guiding your business through every step of this multifaceted process.


EDITEL ensures seamless EDI integration by handling all the details, including exceptions and local requirements, so you don’t have to.

Expertise in local regulations

With over 40 years of experience, EDITEL is the leading EDI solutions provider in Europe. We have an in-depth understanding of local conditions across individual countries, making us the ideal partner for building international EDI connectivity. While global and European EDI messaging standards such as EDIFACT and XML provide a framework, we expertly address the minor modifications specific to each country.

Our extensive network of ready-made connections to trade networks, distributors, and manufacturers across Europe gives companies a significant competitive edge.

 

Below, you will find detailed information about the specific requirements for selected countries.

Austria Belgium Bulgaria Croatia Czechia France Germany Hungary Italy Netherlands Poland Romania Serbia Slovakia Slovenia Spain United Kingdom Sweden

Benefits of digitalization with EDITEL

Compliance

Ensures full adherence to EU and national regulations.

Efficiency

Automates VAT reporting and invoicing processes.

Security

Provides structured data for improved management and protection.

Integration

Offers a single platform to seamlessly connect with all business partners.

PEPPOL – a universal solution for B2G communication across Europe

Peppol is an EU-wide communication platform that facilitates the seamless exchange of structured e-invoices in the B2G (Business-to-Government) model. A single Peppol connection allows businesses to reach all public offices and institutions across the EU.

EDITEL Polska S.A. is a certified Peppol service provider. 

As an authorized Peppol Access Point, EDITEL holds the Open Peppol Certificate, ensuring that services are secure, continuously available, and fully aligned with Peppol network requirements and standards.

Who is Peppol for?

Peppol is a platform designed for:

  • Suppliers of goods and services to public offices and institutions within the European Union.
  • Offices and public administration units involved in public procurement.

What is Peppol used for?

Peppol is used for electronic exchange of documents such as:

  • Invoices
  • Orders
  • Delivery confirmations

 

Contact us

 

 

  • Correction invoices
  • Confirmations of receipt

 

 

 

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FAQ

E-invoicing is regulated for several important reasons. First and foremost, it aims to ensure compliance with tax regulations and prevent fraud. By standardizing and automating the exchange of invoice data, authorities gain better insight into transactions, allowing them to detect irregularities and prevent tax evasion.

These regulations also increase the efficiency of business processes. E-invoicing reduces administrative costs, human errors, and the environmental impact associated with traditional paper-based systems. Through data standardization in invoices, businesses, regardless of their size, can exchange documents in a uniform way, simplifying the entire process.

Regulations regarding e-invoicing also aim to ensure data security. These rules impose requirements to protect information during the exchange of invoices, minimizing the risk of cyber threats. Furthermore, e-invoicing is part of a broader digitalization strategy aimed at improving the functioning of the economy, especially in the public sector, where the use of electronic invoices supports transparency and efficiency.

Regulations also promote sustainability by reducing paper consumption, contributing to environmental protection. In this way, e-invoicing not only enhances the functioning of the economy but also addresses the need for environmentally responsible resource management.

Yes, EDITEL’s extensive network allows you to communicate with authorities outside the EU.

DO YOU HAVE ANY QUESTIONS? WE ARE HAPPY TO HELP!

If you’re unsure which EDI solution best fits your needs or have any questions about getting started with EDI, don’t hesitate to reach out to our team of experienced EDI experts. We’re happy to assist you! 

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Contact your EDI consultant +43 1 505 86 02 850

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